Cole Fire Protection, Inc.

The entire team is enjoying the weather with a quick Saftey Meeting followed some Golf. Thank you to the Hickory Hills Country Club for the hospitality! Thank you office manager Pat McGovern for organizing!

We are hiring! Looking for an Invoicing Specialist to join our Team!

Work-from-home opportunity available.

Job Description:
As an Invoicing Specialist, you will be responsible for generating accurate and timely invoices for our clients, ensuring that all billing information aligns with project scopes and contracts. Your role will help maintain cash flow and ensure that payments are processed efficiently while providing excellent service to our clients.

Key Responsibilities:

Generate and issue invoices for completed work and services rendered.
Review contracts, change orders, and work orders to ensure accurate billing.
Collaborate with project managers, field technicians, and the accounting team to gather required documentation.
Resolve any discrepancies in billing and address client inquiries in a timely manner.
Track and ensure that invoices are processed and paid according to established payment terms.
Maintain accurate records of all invoices, payments, and customer communication.
Assist with billing for recurring or ongoing maintenance contracts.
Support month-end and year-end financial processes by reconciling invoices and records.
Assist in resolving accounts payable or receivable issues as needed.

Qualifications:

High school diploma or equivalent; Associate’s or Bachelor’s degree in Accounting, Finance, or a related field is a plus.
Previous experience (1-2 years) in invoicing, billing, or accounting, preferably in the construction or contracting industry.
Familiarity with construction industry billing procedures and terminology, such as change orders, progress billing, AIA 702/703 forms, and retainage, is highly preferred.
Proficient in accounting software a plus - QuickBooks Online and Microsoft Office Suite (Excel, Word, OneNote).
Strong attention to detail and excellent organizational skills.
Ability to manage multiple tasks and meet deadlines.
Strong communication skills, with the ability to work well with internal teams and external clients.
Self-motivated with a high level of professionalism and confidentiality.

Why Join Us?

Competitive salary based on experience.
Comprehensive benefits package, including health insurance and SEP IRA.
A collaborative and supportive family culture.

How to Apply:
If you are a detail-oriented, reliable professional with a strong background in invoicing and a passion for working in a fast-paced industry, we want to hear from you! Please submit your resume and cover letter to [email protected]

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We’re excited for tomorrow night! Such a great organization and we look forward to the gala every year!

The team had a great time for some Friday afternoon fun at top golf. We’re approaching our 10 year anniversary and it wouldn’t be possible without each and every person here. We’re missing some of the team not pictured due to personal obligations, but thank you to Tina Pieniazek, Tracey Cole, Amanda Cole, Amy Kofink, Tammy Kalivoda, Seamus Cox, and Bob Funk.

We had a great time at the 2024 gala. Project Fire Buddies is an amazing organization supporting children, and families of children fighting tough medical conditions. The photos and stories of the impact Project Fire Buddies makes in their lives didn’t leave a dry eye in the room. We are beyond honored to support such a great organization. Project Fire Buddies