Recruitment Beyond

We are HIRING NOW in Antwerp, Belgium:

-Purchasing & Export Assistant-

Job Summary:

Based in Antwerp (Belgium), the Purchasing & Export Assistant requires to speak Dutch & English. The selected candidate will be in charge of a range of administrative tasks to support the Purchasing & Sales team. And will be responsible for the necessary procedures required in the procurement and export process; from order confirmation until the arrival of goods.

Main Responsibilities:

Handles administrative communication with suppliers and clients
Thoroughly check supplier documentation and input data onto internal software
Prepare and take care of order files and documents
Perform self-quality checks on data entry
Provide outstanding customer service to clients
In coordination with the manager, and following their instruction, assist in developing offers to clients. Thereafter, to be in charge of complete follow-up on the order.
After goods are shipped, check and approve draft documents from the supplier, and process all other essential documentation required at the destination.
Ensure that all documentation is received and sent by courier to the destinations on time.
Check supplier invoices received, and submit to bookkeeping for payments, with follow-up should specific terms be indicated.
Follow up with Bookkeeping on client fulfillment of payment terms.
Responsible for flagging and sharing any concerns or problems that may arise with documentation, errors, or delays in delivery.
Follow up and Inform suppliers of any issues post-delivery of the goods.
Assist the manager as needed in reports preparations, analysis tables, and so forth.
Weekly meeting with management to discuss pending matters.
Submit weekly shipment overview on all pending orders for some destinations.
Create a weekly planner forecast for products.
Devise weekly license & Letter of Credit overview.
Submit payments schedule overview of suppliers.
Administratively file drawback claims and other documentation.

Qualifications:

To be already based in Antwerp, Belgium.
To have minimum 4 years of relevant experience
To be proficient in Dutch and English

Required Skills:

Accuracy
Eye for details
Excellent organizational skills
Professional communication skills
Multitasking
Self-Management
Confidentiality
Flexibility
Pro-activity