Distinctions

Constant back to back meetings? Here's 6 quick and effective tips on time blocking to keep you on the right track:

1) Don’t underestimate time, add buffers
Ever block out 30 mins for that “quick” report… and it still runs over? New managers in fast-paced workplaces know this all too well. Always build in a bit of buffer E.g. estimate 90 mins for something you think is 60. It saves the day and your sanity when Slack pings start flying and meetings over-run.

2) Schedule real breaks not just “work blocks”
One of the biggest rookie time-blocking errors? Forgetting lunch, leg stretches and proper breaks. Treat them like non-negotiable meetings with yourself. You’ll stay sharp, less stressed, and more present for conversations (even tricky ones!). Your brain actually needs rest to be productive.

3) Be flexible, don’t treat your calendar like a rulebook
Time-blocking isn’t a rigid prison, it’s your productivity support. Today’s schedule might get interrupted by an urgent ask from a director, a team conflict that needs calming, or a meeting that runs long and that’s totally okay. Adapt, don’t panic.

4) Treat blocks as guides, not gospel
Don’t stress if something needs to shift especially in dynamic roles where priorities change by the hour. Respect your blocks, but move them when needed rather than beating yourself up. A flexible schedule keeps stress low and work quality high.

5) Break tasks down, avoid vague blocks
“Work on project” in one big chunk? Too vague. Instead, break larger tasks into clear, bite-sized action blocks. Think “draft key points”, “review with team”, “edit and send”. This makes planning possible and reduces procrastination.

6) Schedule distractions (yep, really!)
If you never leave time for messages, socials, or a bit of daily networking, they’ll keep stealing your focus. Pop a small block for them (e.g., 10–15 mins midday) so you can enjoy the scroll without guilt, then get back to what matters.



Source: Betterup.com, 'Mastering time blocking: tips & tricks to conquer your day'