The Filing Room

A KRA tax audit is not just about what you filed. It is about what you can prove.

During an audit, the Kenya Revenue Authority relies on documentation to verify income, expenses, payroll, VAT, and ownership structures. Missing invoices, incomplete records, or poorly archived files can significantly increase risk, even where taxes were correctly paid.

In this article, we outline the core documents KRA commonly requests, how far back auditors can legally go, and why strong records management is essential to protecting your organisation during an audit.

At The Filing Room, we help banks, insurers, law firms, NGOs, and corporates remain audit-ready through secure storage, digitisation, and compliant records systems built to withstand scrutiny.

Read the full article here:
https://filingroomkenya.com/what-documents-does-kra-require-during-a-tax-audit-in-kenya/

For professional records management support:
[email protected]

+254 20 2663263

What documents does KRA require during a tax audit in Kenya? A Kenya Revenue Authority tax audit can be stressful, particularly for organisations that are unsure what documentation they may be required to produce. Many businesses assume that filing returns and paying taxes is enough. In practice, KRA audits are evidence-based exercises. The outcome often depe...

How Kenya’s New Cybercrime Bill Impacts Your Document Storage

Kenya’s Computer Misuse and Cybercrimes (Amendment) Act, 2024 is reshaping how organisations handle information, and it’s not just about IT anymore.

From banks to law firms, NGOs to accountants, every business that stores or processes data is now expected to prove that information is protected, traceable, and responsibly managed.

The law introduces tougher penalties, stricter audit trails, and new accountability standards, even for physical records. A misplaced file can now carry the same risk as a data breach.

At The Filing Room, we help organisations stay compliant through:
-Secure off-site storage
-Digitisation & indexing for instant retrieval
-Chain-of-custody tracking
-Certified destruction
-Records management consultancy

How Kenya’s new cybercrimes bill affects your document storage In 2024, Kenya took another major step in tightening its data governance framework with the introduction of the Computer Misuse and Cybercrimes (Amendment) Act. The new law expands how data security, access, and accountability are defined — and the implications reach far beyond IT departments. For...

What does SHIF actually cover?

Kenya’s Social Health Insurance Fund (SHIF) has replaced NHIF, but many employers and employees are still asking the same question: what does it really provide, and what does it mean for compliance?

In our latest article, we answer the most common questions, including:

✅ What medical services are included
✅ Who is covered under SHIF
✅ How contributions work for employers and employees
✅ What records must be maintained for compliance

Clear answers, practical guidance, and the records you’ll need to protect your organisation.

📧 [email protected]

📞 +254 20 2663263
🌐 filingroomkenya.com

https://filingroomkenya.com/what-does-shif-cover-answers-to-frequently-asked-questions/

What does SHIF cover? Answers to Frequently Asked Questions SHIF—Kenya’s Social Health Insurance Fund—has become a frequent topic of discussion among employers, employees, and compliance officers. As new health insurance legislation replaces or supplements components of NHIF, many want clarity on coverage, obligations, and what records must be kept. Th...

Is your organisation managing its records correctly?

Poor records management doesn’t just slow down operations — it exposes you to legal, financial, and reputational risk. In Kenya, the Data Protection Act (2019) and other regulations have made compliance a non-negotiable priority.

In our latest article, we highlight the Top 5 Records Management Mistakes made by Kenyan organisations — and how to fix them.

📂 Disorganised filing systems
🔐 Insecure data storage
🗑️ Improper destruction of records
📋 No retention policies
🚫 Uncontrolled access to sensitive information

At The Filing Room, we’ve spent over 25 years helping banks, insurers, NGOs, and legal firms stay compliant, efficient, and secure.

🔗 Read the article and get practical steps to protect your records:

filingroomkenya.com

Since the introduction of Kenya’s Data Protection Act (DPA), 2019, every organisation handling personal data must meet strict requirements for how that data is stored, accessed, shared, and ultimately destroyed — whether physical or digital.

At The Filing Room, we help institutions stay compliant with tailored solutions for:

📁 Secure off-site records storage
🔐 Certified destruction with traceability
💻 DPA-compliant digitisation
📊 Onsite audits and policy consultancy

We work with banks, insurers, NGOs, and law firms across Kenya to ensure their records management practices align with legal standards — and reduce operational risk.

📂 Understand the DPA
⚠️ Identify common compliance gaps
✅ See how we can support your compliance journey

Professional, legal, and reliable records management — because compliance is more than a checkbox.

📞 +254 20 2663263
📧 [email protected]

Understanding the Data Protection Act in Kenya: What It Means for Your Document Management How your organisation manages its records isn’t just a matter of efficiency — it’s a matter of legal compliance. Since the enactment of the Data Protection Act (DPA), 2019, all entities handling personal data in Kenya are required to uphold strict standards of security, transparency, and accou...