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FIRST REALTIME SOLUTIONS LIMITED
Reliable. Efficient. Realtime
Covid-19 has impacted the workplace so much so that it is almost unrecognizable. With social-distancing and cashless payments, we are currently in a revolutionary state of doing things in every aspect. From the way we live to the way we work, adjusting is the new norm.
Like any other workplace change, making sure employees are aware and understand this new world will be equally as important as the actual changes themselves. Training, education and effective communication are key to returning employees to the workplace.
Below are a number of tips to keep in mind as you communicate return-to-workplace situations:
• Communicate simply and clearly Use of grammatical jargons to explain simple concepts may actually be detrimental to your organizations productivity. Employees need to understand exactly what it is you are communicating in order for them to make good on time and quality.
• Seek legal counsel where necessary. In this Covid-19 era, it is possible that you may be forced to lay-off or retrench individuals. Chances are you may also have to change some of your policies especially in the HR department. In doing this, it is important to steer clear of perceptions of discrimination and other potential employee relations or legal issues.
• Engage senior leaders. As much as social media has made it easier to get in touch with employees, it is crucial that ensure senior management is aware of on-goings within the employees’ circles.
• Develop a detailed work plan
It is crucial to review any policies that may not work with the onset of Covid-19 such as clocking in and clocking out.
• Train frontline managers and supervisors on your new work plan Frontline managers and supervisors need to be trained on how to organize employees in their respective fields considering the Covid-19 guidelines need to be enforced even at the workplace.
• Incorporate Various Media
The various social platforms are providing various features for organizations to use at their disposal. Hold a webinar and record it. Create a video, leverage your online employee portal, or do a podcast. Also use images and diagrams where appropriate. Studies have previously shown that people pay more attention to detail when there are images or diagrams to be viewed. It also helps employees to understand concepts better because our brains are wired that way.
• Update employees
Even with remote working, keep employees up-to-date on the organization’s plan to return to normalcy or its new way of doing things. It makes the feel important to the organization. Also, take note of their recommendations and ideas.Tools such as E-supervisor come in handy for managers in such matters.
CONCLUSION.
However you choose to adjust to this changing times, it is upon you to be flexible and receptive to change because change as they say is inevitable. Keep it simple, direct and cut to the chase.

 FIRST REALTIME SOLUTIONS LIMITED
Reliable . Efficient. Realtime.

Redefining the workplace
With the increase in the spread of Covid-19 all over the globe and the virus being said by scientists to be mutating and increasing in complexity, return to normal is nothing but wishful thinking. The hope for a vaccine is estimated to be developed soonest by mid-2021; administering the vaccine to the 7 billion inhabitants of the planet will take even more time and resources that are already threatened by the dwindling economies worldwide making it even more difficult. Post-Covid is a façade that scientifically speaking can take more than 3 years to be realized. This calls for organizations to change how they operate and adjust to the new norm by being receptive to change, failure to which extinction is inevitable.
It is high time organizations take heed of the low touch economy concept, which ensures that there is minimal physical contact in the workplace. The dispensation has changed the previous workplace as we all knew, it is disappearing. With the high infection rate in the country, organizations that will not leverage on working remotely and work from home arrangements might be in for a reckoning. A hypothetical case, “a workplace that still dwells in the old way of reporting to work; say one of the staff tests positive for Covid-19 virus. This warrants for everyone in the organization who made contact with the member of staff to be quarantined for at least 14 days; this might mean closure of the organization processes completely. We must all therefore, be ready to unlearn the old way of doing things for both our survival and the continuity of business.
This calls for review and adjustment of most HR policies if not all, digitally managing the workforce and being keener on the mental health of all stakeholders. Organizations should therefore, be rethinking about how people account for their whereabouts; adopting piece-rate payment style and devising ways of measuring work output. An e-supervision system is a solution to the current workplace problem. The system ensures that employees can work from anywhere in the country; it has a clocking system and a real-time worksheet for easy monitoring of the output and input injected by each staff. IT IS NOT BUSINESS AS USUAL ANYMORE!

Website: http://www.smarterjobs.co.ke
Contact info: Madonna House Annex Road, 3rd Floor, Suite A309
Email: [email protected]
Call us: +254 700 502304

Smarter Jobs First Realtime Solutions Limited is a leading human resource agency that provides online workforce management systems & services to enable high performing teams, under brand name, SmarterJobs. SmarterJobs offers state of the art, realtime systems to support remote working, virtual teams and online e...

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