Green Vision

Job Vacancy

GENERAL INFORMATION

Reporting To: BOD & Properties Manager
Location: No.470, Thitsar Road, South Okkalapa Township, Yangon
Position Status (full / part time): Full Time Receptionist/Executive Assistant
Work Schedule: Monday to Friday, 9am – 6pm

JOB PURPOSE
The Receptionist/Executive Assistant manages the Head Office by maintaining office system and daily operation, provides administrative, logistic support and assistance to executive staff and BOD, welcomes and greets the visitors.

MAIN DUTIES & RESPONSIBILITIES
• Greet and direct all visitors with professionalism and courtesy
• Answer and screen all incoming calls and handle caller’s inquiries whenever possible.
Re-direct calls as appropriate and take adequate messages when required
• Schedule meetings and coordinate the executives’ calendars
• Coordinate organization and division projects, arrange travel, maintain appointment logs and event arrangements
• Provide logistical support to meetings held in the Board Room, including preparation of meeting and conference rooms and assist in arrangements for catering provisions
• Liaise with internal staff at all levels, supervise, coach and train lower level staff to ensure every part of the office is cleaned and schedule maintenance work; supervise security officer and guards to maintain safe and secure environment for employees and customers
• Prepare reports and perform data financial entry
• Conduct research, collect and analyse data to prepare reports and documents
• keep up-to-date the ERP system by recording data, coordinating if needed with oversea maintenance
• Follow-up the office maintenance and sub-con scheduling including but not limited to repairs, renovation and security & telecommunication system inspections e.g. air-con, printer, deep-cleaning…etc
• Provide office supplies (stationery & kitchen supplies) for staff and maintain adequate stocks
• Review and update on a regular basis the staff contact and telephone extension lists
• Keep a record of staff and visitors signing in and out of the building
• Induct new staff and volunteers in office procedures, Fire Safety and Health & Safety
• Any other duty as required by BOD and Properties Manager

REQUIREMENTS
• Minimum of 1 year of reception experience
• 2 years’ experience in face-to-face interaction with customers preferred
• At least 3 years’ experience providing support at a high level, experience overseas in multinational companies a strong advantage
• A pleasant phone voice and excellent verbal and written communication skills a must
• Organization and attention to detail required, knowledge of standard office administrative practices and procedures
• Must be able to work in a fast paced, high volume environment
• Proven computer experience essential including proficiency in Outlook, Word and Excel required
• Ideal candidate must be trustful, self-confident and pro-active, have a positive attitude and be comfortable in providing customer service to a diverse population
• Bachelor’s degree an advantage
• Language: Native Myanmar and fluent English