PRMonday Project Management Software Expert

Project management software features

Quite a number of my clients always wants me to recommend a Project Management software for their Businesses, In this post and in the next couple weeks, I would be discussing the various features to watch out for in a Project Management Software.

1. Task management

Task management software features let project team members create, update, and manage the progress of tasks throughout a project’s lifetime. This feature allows team members to:
a. Set dependencies on a task
b. Create and manage subtasks from larger tasks
c. Set a task to repeat or recur at a specified time or date
d. Assign tasks to one or more people
e. Import a list of tasks from an external file.

Task management is essential in a project management software. The best project management tools offer visual task management in Kanban boards, Gantt charts, waterfall dependencies, and burndown charts.
These tools give a visual representation of project progress that is often easier to understand than a set of lists or items in a spreadsheet.

2. Team collaboration

Collaboration tools help solve complex projects. These features ensure that everyone who can see a task or portion of the project can comment, add assets to, and notate changes in the same interface where all of the project information is stored. Visual task representations, messaging, task descriptions, notation features, asset upload capabilities, tags, email integrations, calendar tools, and more are considered collaboration features.

Collaboration tools enable project teams and stakeholders to;
a. Exchange information
b. Hold discussions
c. Send comments or approvals
d. Put context to project files
e. Directly message one another

Creative teams may run several smaller projects concurrently, and can make use of Gantt charts and cross-team approvals to keep work flowing to reach deadlines. Large teams should use collaboration tools to keep the project up to date, alert team members to major and minor changes, and centralize assets.

To be continued