On Task Bookkeeping Ltd

A lot of Kiwi business owners avoid "the conversation" with their money 💸

You know the one.
The honest, uncomfortable chat about what's really happening with your finances.

Here's what that conversation sounds like:

"Money, we need to talk."
"I've been ignoring you, hoping you'd sort yourself out."
"I know I said I'd check in monthly, but it's been six months."
"I keep saying 'she'll be right' but honestly, I'm not sure you are right."
"I treat you like a scoreboard instead of a GPS."
"I only pay attention when there's a problem."
"I make decisions based on my bank balance, not on what you're actually telling me."

The truth is, your money has been trying to tell you things:

→ Which clients are worth your time (and which aren't)
→ When to hire, when to hold off, when to invest
→ Why your stress levels spike at certain times of the month
→ Where your business is heading, not just where it's been

But you've been too busy and overwhelmed to listen.

Does this sound familiar?

Perhaps you should start the conversation with your bookkeeper. Ask the question: "What's one thing you need me to know right now?"

Then listen to what they have to say. Bookkeepers aren’t just data capturers and receipt filers 🗄️

We watch your business breathe. We see the financial pulse, the rhythm and the warning signs ⚠️

When was the last time you asked your bookkeeper for advice?

If you want honest advice, we are here to help. Contact On Task Bookkeeping today. We are ON TASK…..always!

Are your Debtors Holding you to Ransom?

More often than not, when we onboard new Clients, their debtors ledger is in a state. Businesses are struggling to keep up with their cash flow due to long overdue debtor invoices.

I have compiled a list of top 5 strategies to follow to ensure constant cash flow.

You're not being pushy by asking for money you've earned. You're running a business, not a charity. Professional, persistent follow-up gets results.

1. Invoice Immediately and Make Payment Easy

Send invoices the day work is completed, not next week when you "get around to it." Include clear payment terms, bank details, and make paying you the easiest option available. The faster you invoice, the faster you get paid. Delayed invoicing = delayed payments.

2. Implement the 7-Day Follow-Up System if invoices are due within 7 days after invoice date.

Day 7: Friendly reminder email

Day 14: Phone call to accounts payable

Day 21: Formal written demand

Day 30: Final notice before collection action

Stick to this religiously. Squeaky wheel gets the grease, and consistent follow-up shows you're serious about getting paid.

3. Use Progress Payments for Large Jobs

Never do big jobs on full credit terms. Structure payments as:

30% deposit before starting

30-40% at halfway/milestone

Balance on completion

This protects your cash flow and reduces bad debt exposure. You're definitely not a bank - don't finance other people's projects.

4. Track and Review Weekly

Run aging reports every week showing debts at 30, 60, and 90+ days. Know exactly who owes what and when it's due. You can't manage what you don't measure. Set aside time every Friday to review outstanding debts and plan follow-up actions.

5. Set Credit Limits and Stick to Them

Establish maximum credit exposure for each customer based on their payment history and capacity. When they hit their limit, require payment before doing more work. It's easier to say no to new work than to chase bad debts later.

The golden rule: Make it easier for customers to pay you than to ignore you.

If your Debtor Ledger is out of control and you urgently need help to get your cash flow back on track again. Contact On Task Bookkeeping Ltd.

We are ON TASK…..Always!