Bosphorus Team

DYSTAR Çorlu Fabrikası Açılışından Görüntüler

EAA 2014 Istanbul Conference

The 20th Annual Meeting of EAA will be held in Istanbul on September 10-14, 2014. A record in the history of EAA; participation from more than 76 countries, Expected registrations more than 2500 Accepted submissions 1949 oral and 269 poster presentations... More than 2500 academicians are expected to attend the meeting There will be also number of round tables organized by various international institutions 2014 Istanbul meeting of the EAA will be esteemed as the most extensive archaeology meeting held in Europe since 1979 UISPP congress held in nice with 3500 presentations. EAA 2014 will be the first large-scale international meeting held in Turkey on cultural heritage and archaeology.

How the Event Planning Process Works

Event Management companies can make it a lot easier to hold an event. In order to be successful in managing the event a plan needs to executed, the elements need to be guided and high attendance should be confirmed. Event management companies are responsible for all of these moving parts and this post is a guide in how to work with them.

Successfully managing an event should start with a plan. You will have to contact the performers/speakers in order to decide what they need or what special preferences they have. For example, if the event has a keynote speaker you will need to know if they use a projector to present, what kind of microphone they prefer (handheld or earpiece), if they need a table or chair, etc. You will also need to know what amenities your attendees need. For example, if the event is large people will need to know where the bathrooms are located so placing directional signs so that people can find them easily would be necessary. Also depending on what type of event there is people will want refreshments so concessions with food and drinks would be appropriate. You should consider their staffing requirements as well. If the event has a large amount of attendees, and they have assigned seating, there will need to be staff members in place to help people find where they are supposed to sit. Having a clear idea of all the needs of your event will help you come up with a solution.

While executing the plan you’ll need to guide your management firm. The people involved will need to be held accountable for the tasks that are delegated to them individually. Regularly scheduled meetings should be conducted so that the team is kept updated of any setbacks or progress. During these meetings, materials that could help with the ex*****on of the event can be dispersed as well as establishing an overview of any labor assistance that is needed. These meetings will ensure that everyone involved is up to date with progress and where things are falling through the cracks.

Attendance is always important in ensuring a successful event. As the core member of the event management team, their customer, you will need to help with marketing and advertising to the target market. You will need to make sure that past attendees are notified of the event through emails or a Facebook fanpage updates. Also, the speaker/performer probably already has a loyal following. By having them market to their loyal followers through their social media outlets you can ensure attendance in the respective area. These are just a few examples, but the point is that the success of your event is up to you, but heavily relies on good attendance numbers.

By starting with a plan, guiding the management firm with the plan’s ex*****on, and making sure that attendance goals are reached working with the event management company will be a success. Despite this, working for an event management company can be challenging. What challenges have you experienced working for an event management company? What did you do to overcome those challenges?