Vautier Communications

Clear writing helps ensure that your message is understood by everyone who reads it.

This saves time and can increase your team’s efficiency.

Here are five things to avoid during your next presentation:

1. Using inflated industry jargon. Chances are not everyone in your audience knows what you are referring to. Use commonly-used terminology instead.

2. Sharing everything you know. Instead, share what needs to be known. If your audience wants to know more, they'll ask. Have this information ready to go if they do.

3. Not adjusting to the needs of your audience. What does your audience already know about the topic? This will help you design your presentation so you communicate in a way that they will understand and value.

4. Focusing on image management over impact. When you focus on your image over the impact you want to make on your audience, you lower the quality of your content. You are here to give to your audience, not just gain their attention.

5. Not setting clear calls to action. If you are giving a presentation in the business space, you likely have follow-up steps that need to take place afterwards. To accomplish this, your presentation should include 'do this' messaging: who? Does what? By when?

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Here are some tips to help you avoid being overloaded when listening:

1. Make a to-do list. Creating a to-do list can reduce stress, help you stay organized, and allow you to focus. All of these directly relate to listening attentively.

2. Set specific time blocks. Consider placing a 30-minute time block on your calendar twice a week. This is where you can put things that pop up or conversation requests. You'll feel less overwhelmed with the unexpected.

3. Say no. Learn to say no when you don't have enough time or energy to devote. Don't over-volunteer yourself in the name of 'stepping up' if you can't handle the workload or time commitment. The last thing you want is to drop the ball and rush tasks or fall short on being an active and empathetic listener.

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Co-presenting can feel overwhelming. It doesn’t have to.

The process should be seamless and fluid, allowing your audience to naturally experience the message being delivered by multiple people.

Our recommendation:

1. Segment content. Imagine a 4x100 meter relay race in track, each runner has their own 100 meter section. You own that content and section start to finish.

2. Keep subject matter experts with their part of the message. Trust and connection is built with listeners here.

3. Practice! The effortless nature of smooth transitions happens on purpose, not by accident.

In your next team presentation, use these methods to create a memorable, positive outcome.