WebWise Bookkeeping

If you’ve already gone too far mixing things, don’t panic.

That’s what pros are for!

No judgment, just support.

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www.webwisebookkeeping.com

You sent the invoice. Followed up. And nothing.
No payment. No communication.

So how do you handle it in your bookkeeping software?

Here’s what to do:

1. Leave the invoice open. Don’t delete it.

2. Add internal notes. Record the follow-up dates, attempts to collect, and any relevant details. This helps if you ever need to reference it or prove your attempts.

3. Create a “Bad Debts” expense account if you don’t already have one.

4. Set up a non-inventory item called “Bad Debts” and link it to that account.

5. Create a credit memo using the “Bad Debts” item. Add your customer’s name, invoice amount, and any relevant info.

6. Confirm the credit memo offsets the invoice. QuickBooks will apply it automatically if there’s only one open invoice, but if there are multiple, you’ll need to manually apply it to the correct one.

This process keeps your income accurate, your records clean, and your peace of mind intact.

Need step-by-step help?
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www.webwisebookkeeping.com

Fraud doesn’t wait. Put internal controls in place before you think you need them.

Want to catch problems early? Review your financials every month and know exactly where to look.

That’s how you catch the quiet stuff before it gets loud, messy, and turns into a disaster.

Follow for more helpful business tips, tools, and money strategies to help you grow with confidence.

If that sounds familiar… it might be time for a better solution.

Here’s the thing: Googling shouldn’t be your bookkeeping strategy.

We’re here for when those searches turn into hours of frustration and confusion.

Let us handle the numbers, clean up the books, and keep things running smoothly, so you can get back to what you actually love doing.

Your time is valuable. Your peace of mind is too.