Tri-Hill Management LLC

Description

Communicate directly with the Property Management team and Property Owners to resolve any issues and address any questions

Prepare monthly financial packages for building owners including reconciliation of accounts

Coordinate with A/P associate(s) to ensure property bills are properly approved, paid in a timely fashion, and recorded correctly

Oversee ex*****on of payroll for the building staff and payment of union dues if applicable

Coordinate with A/R associates(s) to ensure property tenants are current, communicate with Property Managers regarding outstanding tenant bills, and ensure tenant bills/payments are properly recorded

Preparation and maintenance of budgets for their assigned buildings

Prepare certain monthly, quarterly, and annual reports for their assigned buildings - including but not limited to - mortgage reporting, Form TC-201, and RPIE

Assist Senior Property Accountants with the on-boarding of new properties

Oversee compliance with receiving and returning security deposits

Assist outside accountants in the preparation of year-end audits and annual tax returns

Calculate monthly management fees and handle various property reimbursements

Report directly to the Director of Accounting

​Qualifications:

Previous experience in accounting with a property management company

Fundamental knowledge of GAAP

Familiarity with Union contracts is a plus

Familiarity with Construction reporting is a plus

Knowledge of AppFolio, AvidXchange & Quickbooks is a plus

Detail and deadline-oriented

Strong analytical and problem-solving skills

Property Administrator

Responsibilities:

Assist with administrative duties including, but not limited to, answering tenant calls, answering tenant messages and emails, filing documents, scheduling, and coordinating meetings.
Draft, prepare and distribute all correspondences in regards to building changes, updates, or property information.
Assist Property Manager with financial reporting, as needed.
Schedule and coordinate maintenance requests.
Assist Property Manager in scheduling contractors and/or utility shutdowns.
Maintain the accuracy of building and tenant files and documents to ensure accurate records are maintained.
Assist with lease renewal preparation, tracking, and follow up.
Monitor collection and assist with tenant follow up.
Conduct building site visits in accordance with New York regulations.
Track service contracts and assist in the bidding process.
Assist Property Manager(s) in their efforts to ensure properties are in compliance with all New York City and State regulations.
Track and file all contracts and insurance certificates.
Schedule Move-in and Move-outs.
Assist Property Manager in special projects as needed.
Constantly maintain knowledge of assigned portfolio
Stay up to date on new regulations and housing policies.
Qualifications, Characteristics & Other:

Minimum 3+ years of customer service or administrative experience
Excellent organizational and time management skills
Ability to build rapport with tenants/clients
Ability to multitask and prioritize
Excellent written and verbal communication skills
Punctual/Reliable/Professional
Positive attitude
Strong attention to detail
Proactive vs reactive
Strong overall character