The Concierge

Looking for a VA to join our team who is specialized in social media. We have a few clients who are looking to up their game in the social media world. Think Instagram and FB - you'll need to know how to use both platforms to boost their followers. Will need to assist with content creation. We do not require our clients to have a minimum number of hours so this VA has to be ok with flexible hours.

We’re seeking a West coast based Executive Assistant to support our CFO’s organization which includes Corporate Strategy, Finance and Investor Relations. This role will be responsible for prioritizing schedules and projects to meet deadlines in a fast-paced, team-oriented environment. This role will help improve productivity for the teams and ensure their time is spent efficiently and deliberately. This role will also provide calendar, meeting, and travel assistance to maximize efficient use of resources, track and maintain conference room schedules and availability, and help with other detailed, complex, and confidential duties as needed.
This is a critical and highly visible role that is responsible for leading administrative duties and enhancing the executives’ effectiveness by providing information management support and representing the executive to internal and external stakeholders.
Provide support to the CFO’s senior leadership team, manage and organize calendars, arrange travel, and coordinate with both internal and external stakeholders to align meetings and schedules
Effectively communicate with executives, leaders and team members across the organization
Handle business, company, and personnel details of highly confidential and sensitive nature, and engage with high level contacts inside and outside the company
Manage and plan extensive and complex travel planning—both domestic and international
Provide heavy calendar management and serve as the primary gatekeeper for the executives schedules liaising with internal and external stakeholders – must be comfortable working in multiple time zones
Highlight calendar conflicts and execute recommended resolutions
Ensure executives are prepared for all meetings – securing all materials in advance
Anticipate meeting needs including reviewing & securing options for space, technology needs, food and beverage service, providing guest access to the building, hosting arrivals
Organize communications and redirect consistent with Executives’ regular practice
Prepare documents, proofreading for accuracy and making recommended changes after others review