Atlantic Community Management

The successful candidate will have previous Community Association Manager experience with CMCA/AMS Credential(s) preferred. This is a full time, salaried position. Must be able to multitask, work independently, deliver results and possess strong communication skills. Candidate must be professional, confident and service-driven.

Additional responsibilities of the position include:

-Providing leadership and consulting with our client on best practices with regard to the management and oversight of their community

-Providing customer service to owners in the community

-Working extensively with Board of Directors, vendors, contractors, and homeowners within the community

-Conducting onsite inspections to oversee work done by 3rd party vendors and to enforce the rules and regulations of the community

-Attending evening board meetings; writing minutes of each meeting may be required

-Managing 3rd party vendors

-Limited project management responsibilities.

-Reviewing financial information as prepared by the internal accounting department

Required Qualifications

-Minimum requirements CMCA/AMS Certification(s)

-Experience in professional HOA management or relevant field of property management

-Strong written and verbal communication skills

-Organizational and computer skills

-Must be very responsive, able to manage strong personalities, and run organized and efficient meetings

-Must have strong customer service skills and a pleasant and professional demeanor

-Must be able to manage work independently

Position Summary

This position requires a strong background in accounting and customer service. The Accounting Specialist oversees the daily management of the A/R with high resident/homeowner touch points and third-party vendor platform relationships.

The Accounting Specialist is responsible for producing detailed monthly financial statements for a portfolio of 35 to 45 association clients, depending on volume of work and financial complexity. This position is extremely fast paced. The ideal candidate must be detail-oriented, be able to work well under pressure, meet hard deadlines, and possess excellent communication and presentation skills.

Position Responsibilities

Bank account maintenance and reconciliation
Accounts Payable processing
Accounts Receivable processing
Responsible for time sensitive payments including, but not limited to mortgages, insurance, bonds, owner distributions and property taxes
Responsible for owner entries, recording ownership transfers, assisting with audits and auditor inquiries
Prepares, reviews, and resolves banking issues.
Reviews expense coding and approves invoices in the A/P (TOPS system)
Assists with review of association shortfall funding requests, if deemed necessary.
Conducts research on any outstanding or unexplained items.
Identifies and records income and expenses by accounting periods and follows accounting schedules by preparing and reconciling accounts payable, prepaid schedules, and receivables schedules in a timely manner.
Responds to accounting and financial questions by researching and interpreting data.
Communicates with Management, Homeowners, Board Members and bank representatives, as needed.
Identifies opportunities to streamline processes to ensure accuracy and timeliness.
Prepares cash flow projections or forecasts as requested.
Assists in special requests and projects as needed.
Maintains strong documentation standards and audit trails to support all transactions.
Works with CPA firms to provide necessary support in the completion of annual audits, tax returns, and analysis and posting of year-end audit entries.
Protects organization's value by keeping information confidential
Other duties or projects as deemed necessary by Management.

Operating Skills, Knowledge & Abilities

Education/Training

Bachelor's degree (B.A. or B.S.) in Accounting from a four-year college or university is required. Minimum two years of experience preferred.

Experience/Knowledge/Abilities

Proficient in Microsoft Office. Excellent communication skills. Strong working knowledge of customer service principles and practices, ability to perform with minimum supervision and make decisions independently. Ability to multitask, effectively prioritize workload, meet hard and fast deadlines. Must be a team player. Must possess strong analytical skills. Detail-oriented with multiple tasks, information organization.

Our digital team can manage your association's page as a communication tool and to protect your investment value.

Condos and social media: Think before you post It’s not that you need to refrain from addressing issues you may have;have, it’s just that an online public forum is not the best place, for myriad reasons.